Inaccurate time tracking of employees’ work hours is more common among organizations that to not use an automated timesheet system. The focus on details and accuracy decreases when this process becomes too cumbersome.
This often occurs with conventional methods that use paper timesheets or even spreadsheets. Both take longer to process and are not always compatible with some payroll processing systems used today. These antiquated methods affect productivity and profitability.
Enter Mitrefinch attendance and electronic time entering software to streamline the entire process of tracking employee time. This innovative software is easily accessible from any browser or mobile applications.
Payroll, HR staff and supervisors save time and effort formerly dedicated to entering hours worked. Employees benefit when they can access their information directly and enter their time for each pay period. One solution offer benefits that reduces confusion and enhances compliance.
Multiple benefits from Mitrefinch electronic timesheets:
• Entry for time and expense, approval and reporting for web-based clocking and mobile phones
• Organizations see ROI in money, time and effort with reliable timesheet software
• Text alert clocking for employees to send messages that are transferred to the Mitrefinch system
• Easy implementation with built-in rules for compatibility with labor regulations and industry requirements
• Export data for real-time reporting for project management, cost accounting and outside payroll vendors
Easy to Implement, No Matter Company Size
Selecting the right software for processing electronic timesheets can seem like a daunting tasks. The market is broad with selections. Few, however, can deliver what Mitrefinch promises to companies, no matter their size.
In addition to the upfront costs for a system with biometric technology and cloud backup services, companies need a scalable solution that can grow with every expansion. Mitrefinch’s employees scheduling software does just that.
Whether the choice is in the cloud or a landline PC-based clocking system, either pairs easily with timesheets designed for electronic use. This type of solution helps to shrink upfront costs. Companies realize savings that can be invested into other parts of the time tracking system.
Multiple Functions, One Solution
System compatibility is very important when selecting a new solution to tracking employee time and attendance. Each part of the system used for entering employee time should effectively communicate with:
• Payroll reports, for accurate information captured from timesheets
• Scheduling software that shows time off requests and availability when supervisors create schedules
• Easily view absentee information
The best way to guarantee there is effective communication for all these purposes is through an all-in-one solution. Management should have access to comprehensive audit trails to find discrepancies in reports.
Other all-in-one features should set hierarchical levels and approval cycles based on pay periods.
Security and backup technology are two more proven features that completes a solid time tracking solution. Companies eliminate buddy punching, protect sensitive employee data and designate authorized locations.
Backup systems ensures data is available even if there is an outage. Outside intruders will have a harder time breaking the barrier.
Easy to Use Interface
One drawback for many companies making a decision to switch to a different system is training time. Getting employees up-to-speed can take away from productivity, particularly if it is during the busy season.
While some cheaper timesheet systems are available, companies must consider the overall investment. A low price on a system that takes longer for employees to adapt ultimately costs more in man-hours.
Just the time savings of switching from a manual to an electronic timesheet system is worth the investment. Calculating these costs with training on a more efficient system helps to improve productivity.
Selecting a system that is easy for management and employees is the better choice. Employers are confident that their employees will clock in and out, and have their time transferred accurately to the timesheets.
Effective Reporting Processes
Information technology systems have mastered data collection. Creating easy-to-read reports is another concept that has not been adapted effectively in every system. Software for employee time & attendance information should quickly publish data that will help management make sound business decisions.
The quality of reporting is an important consideration before selecting a new software for employee attendance. Clear information that alerts supervisors to trends and discrepancies should not take days to deliver. Instead, business leaders need to know immediately whenever shifts are not properly staffed.
Other details such as unusually high payroll from overtime abuse, FMLA violations and other labor law compliance are equally important. Whether it is to run reports at the end of every payroll period or just before a high-level meeting on workforce development, Mitrefinch delivers electronic reporting for companies to improve efficiency.