Leave Management Systems
Every business has its own unique needs when it comes to managing employee leave. Vacation days, planned sicks days and FMLA leave all present their own administrative challenges. It can be easy to lose track of this scheduled time-off even for the most observant employer. Removing a portion of this micromanagement from the equation can not only improve a businesses ability to accurately track employee leave, it can improve morale, reduce workload and save money. Mitrefinch leave management systems can do all of this and more; an all-inclusive solution to a businesses’ leave management woes.
Managing Employee Leave
Employees need time-off. This is a reality in any business, big or small, and keeping track of this by hand is a time-intensive hassle. Leave management systems have the flexibility to manage this cumbersome task with minimal input from the user. Once the software has been configured, custom tailored time-off codes can be used for a variety of paid time-off leave needs including doctor approved sick leave, FMLA leave and much more. These days are tracked and tallied within the system once they’ve been scheduled. Using leave management systems will not only help alleviate workload from busy administrators, it also cuts down on payroll mistakes and human errors. Software doesn’t make mistakes and leave management software’s tracking algorithms for leave tracking are far superior to manual tracking with paper and spreadsheets. The system itself is almost completely automated and provides a wealth of information and feedback for both employee and manager alike.
Leave management software provides an easy to use control panel for employees to work with and take control of their own leave management. Requesting time-off is as simple as selecting the time-off desired and submitting it to the system for approval by a manager. Employees also have access to a detailed overview of their paid time-off histories, current vacation leave, total days off available and their remaining paid time-off, all in one user-friendly interface specifically for their own personal employee leave management. Employees with this information and access can take control of their absences themselves leading to improved attendance and employee morale.
Leave management software helps to alleviate the administrative duties associated with scheduling employee time-off. Human resource managers can be set to receive automated notifications via e-mail when leave requests are made and then approve this leave with a click of a button. Once the leave has been taken, these days are automatically deducted from an employees’ available leave total without any additional work from the user. Full details of absence history can be viewed along with statistics and additional data both on an individual, team or even company-wide level. Placing this burden on a software system frees up administrative time that can be better spent elsewhere once managing employee’s paid time-off is being tracked, scheduled and tallied within the leave management system.
Unlimited Time-Off Codes
The versatility of leave management systems allow for an unlimited number of configurable time-off codes. These codes allow management and employees alike to easily schedule, track and view absence data. Set the software with custom time-off codes tailored to any business, making scheduling and requesting time-off accessible at the click of the mouse. Leave tracking can then automatically tally these paid time-off days and sort them into easy to read statistics for improved tracking and monitoring of company-wide absence information. Several default codes are available within the system right out of the box, but any code can be inputted and used within the system to fit unique time-off policy requirements. This makes it simple to integrate leave management systems into any business environment in an effective way that will help manage the busy administrators paid time-off needs.
Ensure compliance with FMLA laws
FMLA leave is required by federal law in the United States. These laws are constantly changing and businesses must stay up-to-date on their procedures and practices. Understanding who qualifies for FMLA leave, when they qualify and for how much leave is a dizzying task that requires constant checking to ensure a company’s FMLA leave policies meet the current standards put forth by the government. Businesses that fail to stay current and in compliance with these laws face fines, penalties and may even find their individual management staff held responsible for non-compliance. Leave management systems automatically stay current and in compliance with federal regulations regarding FMLA leave, saving businesses time, money and man-hours spent checking and rechecking to ensure these requirements are met. FMLA specific time-off requests can be scheduled like any other type of paid time-off and eligibility for FMLA leave can be checked by the system once an employees’ information has been entered. Managers will no longer spend hours fretting over an employees’ eligibility and entitled leave from the FMLA guidelines; leave management systems remove the most time-intensive and error prone aspects of these laws from the duties of administration, ensuring accuracy and compliance at all times.
Easy Payroll Integration
Statistics show that every year businesses pay out millions of dollars in unpaid or misappropriated paid time-off. This problem grows at an exponential rate the larger a business gets and can quickly become a costly mistake. Human error is a constant worry in any company’s leave management policy; it’s almost impossible to ensure a 100% accuracy rate when it comes to managing and tracking employee time-off by hand. Leave management software not only ensures adherence to these policies and accurate tracking of their implementation, but it can be easily integrated into payroll and other administrative software to help ensure the correct amount of pay is given to employees who have taken paid time-off. The data collected by leave management software can be easily imported into other systems, including popular payroll software, with the click of a button. With options to export into a variety of formats, including Open Database Connectivity compliant (ODC compliant) database software, the flexibility of leave management software extends far beyond simple absence and leave tracking. Save money by guaranteeing accuracy and proper payroll with Leave Management Software.