- Employee Planner
- Timecard Changes
- Messaging Service
- Document Management
- Time Off Requests
- Availability To Work
Mitrefinch Employee Scheduling
Use Pay Rates, Skills and Availability to Create the Most Cost Effective Schedule for your Business. This easily accessed information can then be used to create complex staff schedules in just a fraction of the time it would take using a manual system. Improve profitability and reduce administration costs with Mitrefinch Scheduling Software.
Employee self-service saves time and increases employee engagement. Your organization’s administrative personnel is tasked with many duties, from managing the attendance of employees to processing payroll. The Mitrefinch employee self-service module requires no additional equipment. It supports your mobile workforce and improves communication between managers and employees. Reduce absenteeism by empowering your workforce, enabling accountability for their actions and behavior.
Employee Planner & Shifts
Employees can be given the ability to view their individual weekly shift planner. Employees may also be given the ability to request ‘Shift Swaps’. In these scenarios the employee must select a colleague that they would like to swap shifts with.
Mitrefinch Employee Planner
Employees can be given the ability to view their individual weekly shift planner.
The Mitrefinch Employee Self-Service (ESS) Screen Highlights the ‘Employee Planner’ Option. This view depicts the shifts that the employee is rostered / scheduled to work and can also be configured to show the ‘Shift Break’ times.
- Shift Change Requests
- Supervisor authorizations
- Shift Swap Requests
Timecard Change Requests
Employees can request changes to their actual hours worked via the ‘Employee Self Service’ module of the Mitrefinch Time management system.
Submitted Change Requests
View the employees change request in the authorization section. This authorization screen details all the information requested by the employee including the old values and the requested new values.
Timecard Change Request Approval
Automatically inform the employee of the decision by email. The employee can then view the approved or rejected information in their Clockcard.
Employee Messaging Service
Mitrefinch web based system allows managers, supervisors and department heads to send various messages to staff, groups of staff or individual employees.
Messages are sent via email and or text message.
- Employees can review any unread messages.
- Managers and supervisors can view the employee responses and take any necessary action such as rostering an employee to work an offered shift etc.
- Automatically stores all message responses from employees.
If enabled by the system administrator an employee can have access to ‘Files’ which are also known as ‘Documents’.
Documents (Individual & Company Policies)
Files can vary from individual documents such as Expense Receipts, Sick Certificates, Qualification Docs or Passports, ‘Sick Policies’ and ‘Employee Manual Handbooks’.
interactive help menus allowing employees and managers find help topics. Help topic include textual information alongside screenshots for easy understanding of the system.
Time Off & Absence Requests
Request ‘Absences’ or ‘Time Off’ using Mitrefinch Employee Self Service module employees have the ability to Request ‘Absences’ or ‘Time Off’. These requests are normally submitted to the employee’s manager, supervisor or HR Department by automatic email notifications for approval.
In order to request an absence the employee simply needs to highlight the days they would like to book off on their individual absence profile that is located in the employee self-service application.
Availability To Work
Employees can enter their Availability to Work through the Employee Planner in the Employee Self Service (ESS) module of the system. Employee availability can be simply shifts that an employee is available to work outside their normal working week.
Casual or part time employees
Casual or part-time employees can enter their availability so that a manager or supervisor can view who is available to work.
Staff availability can be useful when combined with Mitrefinch Automatic Scheduling.
The ability to state availability empowers employees to manage their own schedules, and reduces the number of scheduling errors and conflicts. As a result, employee satisfaction and engagement increases.
My company has been with Advance Systems for 4 years. The system is easy to use and is custom built for us – when we have a question or need a report developed the process is fast and simple. Payroll reports are easily exported each week. Errors are reduced and time is saved – win win for all!
Katie Sens, Director of Human Resources