- Paid Time Off
- Leave Management
- Absence Exceptions
- Absence Tracking
- FMLA Management
- Attendance Policies
Mitrefinch Absence Management Software
Mitrefinch Absence Management Software is a fully integrated product
that allows you to keep track of ever-changing leave entitlements. The Software enables Management to track and manage absences with just a few clicks of the mouse.
Absences create staffing gaps that must be filled in order to meet productivity goals. Mitrefinch absence management software automatically handles all planned and unplanned absences, mitigating the cost of absenteeism on your organization. Managers and employees can view data in real time. Management can check absence data for trends, then address issues before they become real problems.
Paid Time Off & Accruals
Mitrefinch Absence Management Software automates the paid time off and accrual process, ensuring entitlements and accruals are always accurate and up to date.
Paid Time Off
Mitrefinch paid time off software can be set up to accept an unlimited number of absence codes, depending upon the organization’s needs. Categories may include planned sick days, personal days, or compassionate leave. Employees are given a certain amount of paid time off and accruals. As they use this paid time off, it is entered immediately into the employee’s absence profile, under the correct code.
If a user goes over his or her paid time off and accruals allotment, the system notifies management. The automation frees up the time of management and human resources, who no longer have to keep manual track of paid time off and leave management.
Mitrefinch leave Management Software enables management and employees to track and monitor an unlimited number of leave types directly through the system. The system accepts, codes, and tracks categories such as vacation, personal days, sick days, short- and long-term disability, and FSLA or FMLA leave in one easy location.
Each employee has an absence profile page, which they can access to determine how much leave they have available. Leave is requested directly through the system, where it is approved or denied by management. As soon as leave is approved, it is entered into the system, giving both employees and management up-to-date visibility on leave.
The software gives organization the peace of mind of knowing they are meeting compliance, but also helps them save money by reducing the amount of unnecessary leave granted.
All clockings derived from the employee logging are merged in the database, where they can be compared to what was planned. If they match, then the hours for that day are calculated.If the clockings fall outside the set parameters they are ‘flagged’ so that further action can be taken.
Should an employee work outside their expected hours, the system will generate an anomaly report for correction by the authorized user(s). The software will highlight any transactions that are regarded as anomalous for action i.e., for daily corrections. Front-line managers or supervisors could be given the facility to deal with their own departmental anomalies, for example changing an absence code from unauthorized to vacation.
The anomalies report can be produced at any time and it is suggested where possible that the authorizing officers complete this on a daily basis. The Master User(s) can check the monthly period report before doing the month-end balances.
Mitrefinch Absence Management Software enables management to track and manage absences with just a few clicks of the mouse. Users simply log onto the system to gain quick and accurate visibility into absence statistics and trends.
Absence Tracking/Trends & Stats
The software can be set up with unlimited absence codes to represent different types of absences, including planned sick leave, unplanned sick leave, vacation, and personal leave. Managers can access the system to determine trends among specific employees.
Each employee has a personal absence profile, which is updated immediately. Employees can access these profiles to see how often they been absent, how many sick and personal days they have remaining.
FMLA Absence Tracking
The system is programmed to determine eligibility, track both continuous and intermittent leave, and draw FMLA leave concurrently with other types of leave such as personal leave, vacation leave, sick days, and worker’s compensation leave. Users enter the information of the individual into the system, where the worker’s FMLA eligibility is determined. The system then automatically tracks the employee’s use of FMLA, ensuring that it conforms to all regulations.
They system can be programmed to provide alerts and automated letters to both employees and managers regarding eligibility, time used, and compliance issues, freeing up administrative time and reducing human error.
Mitrefinch Absence Management Software automates attendance policies, reducing both absenteeism and the amount of time administration spends tracking and managing attendance.
The organization simply programs its occurrence and point-based policies into the system. Workers request or note both planned and unplanned absences directly through the system. The system then records these absences, which can be viewed in real time by managers and supervisors.
The system can be set up to alert supervisors and employees to important attendance matters. For example, the system can be programmed to send letters to employees when they are close to reaching their attendance limits.
My company has been with Advance Systems for 4 years. The system is easy to use and is custom built for us – when we have a question or need a report developed the process is fast and simple. Payroll reports are easily exported each week. Errors are reduced and time is saved – win win for all!
Katie Sens, Director of Human Resources